How to do Business with Broomfield
How to do Business with the City and County of Broomfield
City and County of BroomfieldOne DesCombes Drive
Broomfield, CO 80020
Welcome to Broomfield! As a local municipal government interested in providing the best value for our taxpayers, we welcome all contractors and suppliers who are interested in providing products and services to Broomfield. We work to maintain a friendly, open environment to create a mutually beneficial relationship for our suppliers and our citizens.
We value the professional contributions you offer that help
This information is for you. It is designed to give you an inside look at Broomfield and the purchasing policies that govern us. We want you to have this information to assist you in your professional contacts with us.
Vendor RegistrationIf you wish to do business with Broomfield, the first step is to register through Rocky Mountain e-Purchasing System. This website is hosted by BidNet at BidNet Direct. We have created a database of our suppliers and contractors for use by our departments as they seek to purchase goods and services. This database will be maintained by BidNet. The registration process is free to all vendors. However, vendors can receive additional BidNet services upon registering. For a yearly fee, you will receive 'push' e-mails of opportunities by commodity code. The advantage to you, as a vendor, is that you will be able to see other local governments' opportunities at the same time.
If you need assistance, please call BidNet at 800.835.4603 (8 am to 8 pm EST) and ask for their Vendor Support Department. After registering, please be sure to keep your registration information current.
Vendor SelectionFor in-house purchases, vendor selection is from the registered vendor list for the commodity sought. You may be contacted by phone, fax, or e-mail for informal quotes. Each selected vendor is given an opportunity to participate, and we attempt to contact an appropriate number of registered vendors on each informal quote. Selected vendors are required to submit a W9 and a current Certificate of Insurance.
The majority of Broomfield's formal solicitations are advertised and posted on BidNet.
Deadlines for solicitations to be returned will be indicated in our formal procurement documents. If you receive a formal bid or RFP request, please read it carefully and make sure you meet the deadlines required. We are unable to accept late
Purchase OrdersProducts or services in excess of $5,000 may not be shipped or performed without a written purchase order. The purchase order number must be referenced on all packing slips, invoices
Billing and Payments
Our payment terms are Net 30 days. We are not able to issue payment against our purchase orders without an invoice. We process
A word about pricesThose who make purchasing decisions for Broomfield are governed by ordinances and policies that dictate how we can procure products and services. We normally solicit quotes for purchases over $5,000 and request
Broomfield is exempt from all federal, state and local tax. Our Colorado tax exempt number is 98-02553. Our FEIN is 84-6014589.
Scheduling appointmentsIf you would like to meet with us, it's best to contact us by email at firstname.lastname@example.org.
Bids and Requests for Proposal (RFP)We participate in cooperative purchases, State, and
Professional services, including architectural, engineering, legal, consulting and construction services may be negotiated on the basis of fair and reasonable
Broomfield awards contracts after carefully evaluating the submittals. All factors impacting a submittal, such as freight and artwork charges, must be included so that the total costs can be compared. Evaluation factors include, but are not limited to, vendor qualifications, quality of
EthicsBroomfield employees are prohibited from soliciting or accepting any gift, gratuity, favor, entertainment, loan or any item of monetary value from any person who has or is seeking to obtain business with the City and County, or from any person within or outside Broomfield employment whose interest may be affected by the employee's or elected official's performance or non-performance of official duties.
Payments, gratuity, or offer of employment (kickback) made to any person by or on behalf of a contractor or subcontractor, as an inducement for the award of a contract, is unlawful.
Number, please!Questions regarding Broomfield's activities may be directed to the Communications and Governmental Affairs Department at 303.438.6355 or the Citizen Assistance Center at 303.438.6390, or by accessing our webpage at www.Broomfield.org. Our business hours are 8:00 am to 5:00 pm, Monday through Friday, except holidays.
Questions regarding invoices, payments and updated information may be directed to Accounts Payable at 303.438.6357.